Frequently Asked Question

There are two ways to create a meeting: In MS Teams and in MS Outlook. It would be hard to argue otherwise but Option B is the best and easiest option to get the results you're probably wanting as a bonus you can use pre-made Contact Lists.

Option A

Open Microsoft Teams
Login if it asks
Click Calendar (1)
Click New Meeting (2)

Fill in the fields as needed

• Title - This is what shows up in their calendars
• Required Attendees - List of names/email addresses of people invited to the meeting
• Date - Set start and end date. This is only used on the calendar and your meeting will not be cut off if you run over
• Channel - If you want to entire an entire group (such as all school staff) you can put them the group in here instead of typing in all of every person's name. Note that you need to select the channel within the group. General channel includes everyone in the group.
• Body - This text is included with the calendar event that all users will see

Please note: If your staff follows to the group (gets an email every-time an email is sent to the group in their inbox). They will get an invite otherwise they won't but will have access to the link their MS Teams Calendar.

Click Save

Option B

Open Microsoft Outlook
Click the Calendar at the bottom of the left side navigation bar

Click Meeting on the toolbar

Click The Microsoft Teams button

Once you click the button you will get a message saying"Teams meeting details will be added after you send the invitation"

Fill out all the other info about your meeting including the attendees.
Click Send.